How Admirals automated daily close across multiple regulators with Reiterate OS

About Admirals

Admirals Group is a financial hub that offers a wide range of products and services worldwide through its regulated investment firms.

The group’s investment firms are authorized and regulated by various regulatory authorities such as the Cyprus Securities and Exchange Commission (CySec), the Financial Conduct Authority (FCA) of the United Kingdom, and the Financial Services Authority of Seychelles (FSA).

The challenge

Manual processes in a highly regulated, multi-entity environment

Admirals operates across three legal entities under multiple regulatory frameworks, each with separate books and jurisdiction-specific reporting requirements. The company processes thousands of daily transactions across trading platforms, banks, and payment providers.

Before Reiterate OS, core finance processes relied heavily on manual Excel-based workflows, spanning from reconciliations to balance checks and journal entry creation for the ERP (Microsoft Dynamics 365 Business Central).

"The reconciliation logic itself was straightforward," notes Marina Riabinchenkova, Team Lead of Reconciliation at Admirals. "The challenge was execution at scale. With thousands of trades daily, each requiring validation and appropriate GL coding, manual processing created a serious control problem.”

They faced four key problems:

• Resource drain. The team spent over 70 hours monthly on manual reconciliation, which led to missed transactions, transposed numbers, and coding errors.
• Late discovery. Running reconciliations monthly meant finding discrepancies weeks after they occurred, when context was no longer readily available, and remediation costs were significantly higher.
• Scaling constraints. Growth in transaction volumes meant a proportional increase in manual work.
• Audit and compliance exposure. Critical accounting logic was often stored in spreadsheets rather than in documented systems.

The solution

Reiterate OS as a daily finance automation layer

During implementation, Admirals' finance team walked Reiterate through their existing processes and Excel files. Using AI-assisted configuration, Reiterate generated workflow configurations based on the team's reconciliation logic, data sources, and accounting rules, requiring only review and approval before deployment.

This approach let Admirals capture how things actually work, encompassing matching rules, exception handling, and entity-specific accounting treatments, without requiring the finance team to write code or manage complex technical implementations.

Now, Reiterate OS runs dozens of automated workflows every day, covering the full daily close lifecycle. Their use cases include:

• Stock trade processing and reconciliation
• Deposits and withdrawals across several payment providers
• Internal transfers and wallet movements
• Dividends and profit calculations
• Daily balance checks across banks and PSPs
• Automated journal entry generation for their ERP

Each of the Reiterate OS workflows follows a consistent three-layer architecture:

1. Source data collection: Data gets inserted from external trading platforms, banks, and payment providers every morning.
2. Reconciliation and matching: Internal records are matched against external sources. Any discrepancies are flagged immediately.
3. Journal entry generation: Once reconciled, workflows generate entity-specific journal entries, formatted in accordance with Admirals’ chart of accounts and accounting rules.

Workflows run in a defined sequence with explicit dependencies. If an upstream workflow fails validation or produces unreconciled items, downstream processes do not proceed until the exception is reviewed and resolved.

Business impact: From monthly risk to daily control

Operating efficiency

Tasks that took hours now take minutes. The team works about twice as fast overall, freeing them to run daily reconciliations for processes they previously only had time to handle once a month.

"The biggest change is where our time goes now," Marina explains. "Previously, the majority of time went to manual data matching and variance investigation. Now workflows handle routine processing daily, and the team focuses exclusively on genuine exceptions and judgment calls."

Risk management and control environment

Moving from monthly to daily reconciliation significantly improved the control environment. Exceptions are now detected within hours of their occurrence, rather than weeks later, while the context is still fresh and corrective action is straightforward.

Audit readiness and compliance

Workflow logic serves as documented, repeatable process controls. The system provides a complete audit trail, with data sources, reconciliation rules, exception handling, and journal entry creation all being transparent and traceable.

"During audits, we can demonstrate exactly how each journal entry was derived, what validation it passed through, and what exceptions were reviewed," notes Anna Anissimova, Head of Treasury at Admirals. "The workflow logs provide the documentation that previously required walking auditors through Excel formulas and manual procedures."

This is particularly valuable in a multi-regulatory environment where Admirals must demonstrate the consistent application of FCA CASS rules, MiFID II requirements, and other regulations.

Organizational resilience

Finance processes are now documented in workflows, reducing dependency on key personnel. Month-end close no longer requires specific individuals to be available, as process knowledge is embedded in system logic rather than being held in tribal knowledge.

Strategic implications

Following the successful initial implementation, Admirals continues to expand Reiterate OS across additional entities and use cases. What began as reconciliation and booking automation has evolved into core finance operations infrastructure, supporting scalability, compliance, and informed decision-making.

"We're selective about automation scope," Anna concludes. "For high-volume, rules-based processes that must execute consistently, daily reconciliations, transaction matching, and standard journal entries, automation delivers real efficiency gains. Our team focuses on analysis, judgment calls, and process improvement rather than manual data processing."

The implementation shows how mid-market financial services firms can achieve enterprise-grade automation and controls without proportional investment in headcount or custom software development.

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